Managing email signatures across the domain

At Bluhalo we needed a solution to inconsistency between employees email signatures. Every time our designers came up with a new email signature for us to use they would need to produce a separate GIF or JPEG for every employee, and then someone in HTML would have to build the signature and email it to everyone to add into Outlook. This was rather cumbersome and often meant changes to signatures spanned over a couple of days as people didn’t make the change, or people were away so couldn’t make the change. On top of that, if an email went out from webmail or a blackberry, it got no signature at all, or a basic text only signature at best!

To get round this I installed a piece of software called Exclaimer Mail Utilities on our Exchange 2003 server that parses all incoming and outgoing email and allows you to apply various rules to them. One of the best features in Exclaimer is the “Disclaimer” rule.